Microsoft Exchange Server 2019: A Reliable and Supported Email Solution

Microsoft Exchange Server 2019: A Reliable and Supported Email Solution
Microsoft Exchange Server 2019: A Reliable and Supported Email Solution


Microsoft Exchange Server 2019 is the latest version of the renowned email and collaboration platform offered by Microsoft. It is available in two editions: Exchange Server 2019 Standard and Exchange Server 2019 Enterprise. In this article, we will focus on Exchange Server 2019 Standard and explore its features, deployment, administration, and optimization. We will also answer commonly asked questions about Exchange Server 2019 Standard.

Table of Contents

A) What is Exchange Server Standard 2019?

Exchange Server 2019 Standard is a powerful on-premises email solution designed to meet the communication and collaboration needs of businesses. It provides a robust and secure platform for managing emails, contacts, calendars, tasks, and more. With Exchange Server 2019 Standard, organizations can enhance productivity, streamline communication, and ensure data protection.

1. The Purpose of Microsoft Exchange Server

The purpose of Microsoft Exchange Server is to facilitate efficient and secure communication and collaboration within organizations. It offers a wide range of features and capabilities that enable users to send and receive emails, manage calendars and contacts, schedule meetings, and share resources. Additionally, the Exchange Server provides advanced security measures, data protection, and compliance features to safeguard sensitive information.

2. Is Microsoft Exchange the Same as Outlook?

No, Microsoft Exchange is not the same as Outlook. While Outlook is an email client application that allows users to access their emails, calendars, and contacts, Microsoft Exchange is the server-side software that powers the email infrastructure. Exchange Server works in conjunction with Outlook to provide a complete email and collaboration solution.

3. Do I Need an Exchange Server with Office 365?

If you are using Office 365, you do not need to deploy an on-premises Exchange Server. Office 365 includes Exchange Online, a cloud-based version of Exchange Server, which offers similar functionality. Exchange Online is integrated with other Office 365 services, such as SharePoint, Teams, and OneDrive, providing a seamless and comprehensive productivity suite.

4. What is the Difference Between a Mail Server and an Exchange Server?

A mail server is a general term that refers to a server responsible for handling email communication. On the other hand, Exchange Server is a specific mail server software developed by Microsoft. Exchange Server offers advanced features and capabilities beyond basic email handling, such as calendar management, task synchronization, and resource sharing.

5. How Do I Know if I Use Microsoft Exchange Server?

If you are unsure whether your organization uses Microsoft Exchange Server, you can check the email server settings in your email client. In Outlook, go to File > Account Settings > Account Settings. Select your email account and click on “Change”. The server name listed under “Microsoft Exchange” indicates that you are using Exchange Server.

6. Do I Need Both Exchange and Outlook?

While Exchange Server and Outlook work together to provide a complete email and collaboration solution, you do not necessarily need both. The Exchange Server can be accessed using various email clients, including Outlook, Outlook Web App (OWA), and mobile devices. However, Outlook offers the most feature-rich experience and seamless integration with Exchange Server.

7. Is Microsoft Exchange a Mail Server?

Yes, Microsoft Exchange can be classified as a mail server. It is a comprehensive email solution that includes all the necessary components to handle email communication, such as message storage, routing, and delivery. However, Exchange Server goes beyond basic mail server functionality and offers advanced features for collaboration, resource sharing, and data protection.

8. How Does Outlook Connect to Exchange?

Outlook connects to the Exchange Server using various protocols, such as MAPI (Messaging Application Programming Interface), RPC (Remote Procedure Call), and HTTP (Hypertext Transfer Protocol). These protocols allow Outlook to communicate with the Exchange Server and synchronize emails, calendars, and other data in real time.

9. How Do I Move Emails to Exchange Server?

To move emails to Exchange Server, you can use the Import and Export Wizard in Outlook. Simply select the emails or folders you want to move, go to File > Open & Export > Import/Export, choose “Export to a file”, select “Microsoft Exchange” as the file type, and follow the prompts to complete the process. This will transfer the selected emails to your Exchange Server mailbox.

10. Is the Exchange Server IMAP or POP?

Exchange Server supports both IMAP (Internet Message Access Protocol) and POP (Post Office Protocol). However, IMAP is the recommended protocol for accessing Exchange Server as it provides more advanced features, such as folder synchronization, server-side search, and message flagging. POP is primarily used for basic email retrieval.

11. What is the Difference Between Exchange Server and Outlook?

Exchange Server is the server-side software that powers the email infrastructure and provides advanced email and collaboration features. Outlook, on the other hand, is an email client application that allows users to access their Exchange Server mailbox. Outlook provides a user-friendly interface and additional productivity features, such as calendar management and task synchronization.

12. Do You Need Active Directory for Exchange Server?

Yes, Active Directory is a prerequisite for deploying Exchange Server. Active Directory is a directory service provided by Microsoft, which stores and manages information about network resources, including user accounts, groups, and security policies. Exchange Server relies on Active Directory to authenticate users, manage mailboxes, and enforce security policies.

13. Does the Exchange Server Require a License?

Yes, Exchange Server requires a valid license to operate. Each installation of Exchange Server must be properly licensed, either through a volume licensing agreement or individual licenses. It is essential to ensure compliance with Microsoft’s licensing terms to avoid any legal or operational issues.

14. What is the Difference Between Exchange Server 2016 and Exchange Server 2019?

Exchange Server 2019 is the latest version of Exchange Server, succeeding Exchange Server 2016. While both versions offer similar core functionality, Exchange Server 2019 introduces several enhancements and new features, including improved scalability, enhanced search capabilities, and a simplified architecture. Additionally, Exchange Server 2019 provides better integration with Office 365 and hybrid deployment scenarios.

15. How Do I Know What Version of Exchange Server I Have (2019)?

To determine the version of the Exchange Server you have, you can check the Exchange Management Shell. Open the Exchange Management Shell and run the following command: Get-ExchangeServer | Format-List Name, Edition, AdminDisplayVersion. This will display the server name, edition (e.g., Standard or Enterprise), and the version number of the Exchange Server.

16. How Do I Activate Server 2019 Standard?

To activate Windows Server 2019 Standard, you need a valid product key. Open the Server Manager, go to the “Local Server” tab, and click on “Activate Windows” under the “Properties” section. Follow the prompts to enter the product key and complete the activation process. Alternatively, you can use the command-line tool “slmgr.vbs” to activate the server.

B) What is the difference between Exchange Server 2019 Standard and Enterprise?

Exchange Server 2019 is available in two editions: Standard and Enterprise. The main difference between these editions lies in their scalability and advanced features. Exchange Server 2019 Standard is designed for small to medium sized organizations and offers essential email and collaboration capabilities. On the other hand, Exchange Server 2019 Enterprise is suitable for larger organizations that require enhanced scalability and advanced features such as advanced compliance, archiving, and data loss prevention.

1. What are the limitations on Exchange standard versus Enterprise?

The limitations of Exchange Server 2019 Standard compared to Enterprise are primarily related to scalability and advanced features. Exchange Server 2019 Standard has a maximum database size limit of 2 TB, while Enterprise supports larger database sizes. Additionally, the Enterprise edition offers advanced compliance features, such as retention policies and legal hold, which are not available in the Standard edition.

2. What are the 3 main editions of Windows Server 2019?

Windows Server 2019 is available in three main editions: Standard, Datacenter, and Essentials. The Standard edition is suitable for small to medium-sized businesses and offers core features such as server virtualization and storage. The Datacenter edition is designed for highly virtualized data centers and provides unlimited virtualization rights. The Essentials edition is aimed at small businesses with up to 25 users and offers simplified management and integration with cloud services.

3. Can I use Office 365 with my own Exchange Server?

Yes, it is possible to use Office 365 with your own Exchange Server. This hybrid deployment allows organizations to take advantage of the benefits of both on-premises and cloud-based email solutions. With a hybrid setup, you can have some mailboxes hosted on your Exchange Server and others in the cloud. This provides flexibility and allows for a gradual migration to the cloud.

4. Why is Office 365 better than Exchange?

Office 365 offers several advantages over on-premises Exchange Server. One of the key benefits is the reduced infrastructure and maintenance costs associated with managing an on-premises email solution. Office 365 also provides automatic updates and enhancements, ensuring that you always have access to the latest features and security patches. Additionally, Office 365 offers seamless integration with other Microsoft productivity tools, such as SharePoint and Teams.

5. What server does Microsoft Exchange use?

Microsoft Exchange Server uses the Windows Server operating system as its underlying platform. It is compatible with various versions of Windows Server, including Windows Server 2019, Windows Server 2016, and Windows Server 2012 R2.

6. What is the next version of Exchange Server?

As of the time of writing, the next version of Exchange Server has not been officially announced by Microsoft. However, it is expected that Microsoft will continue to innovate and release new versions of Exchange Server to meet the evolving needs of businesses.

7. What is the maximum database size for Exchange Standard?

As of my last update in January 2022, the maximum mailbox database size for Exchange Server Standard Edition is 2 terabytes (TB). This size limit applies to both Exchange Server 2019 and Exchange Server 2016. However, it’s important to note that this limit can be affected by various factors such as disk type, server hardware, and database architecture. Always refer to the latest documentation from Microsoft for the most accurate and up-to-date information regarding Exchange Server mailbox database size limits.

8. How do l upgrade from Exchange Standard to Enterprise?

To upgrade from Exchange Server 2019 Standard to Enterprise, you need to obtain the appropriate license and follow the upgrade process outlined by Microsoft. This typically involves installing the Enterprise edition of Exchange Server and migrating the mailboxes and data from the Standard edition to the Enterprise edition.

9. Is the Microsoft Exchange Server the same as Office 365?

Microsoft Exchange Server and Office 365 are not the same, but they are closely related. Exchange Server is an on-premises email solution that allows businesses to host their email infrastructure locally. Office 365, on the other hand, is a cloud-based productivity suite that includes Exchange Online as one of its services. While Exchange Server requires organizations to manage their own email infrastructure, Office 365 offers a fully managed email solution in the cloud.

C) What do you like best about Microsoft Exchange Server 2019?

One of the standout features of Microsoft Exchange Server 2019 is its scalability. It is designed to handle large volumes of email traffic, making it suitable for organizations of all sizes. Whether you have a small business or a large enterprise, Exchange Server 2019 can effectively handle your email needs. Exchange Server 2019 also offers improved performance optimization. With enhanced search capabilities and faster indexing, users can find their emails and other data more quickly and efficiently. This helps to boost productivity and streamline business operations.

1. What is the standard limitation of Exchange Server 2019?

Exchange Server 2019 Standard Edition has a limitation of up to 5 mounted databases per server. This means that organizations using the Standard edition may need to carefully manage their mailbox databases to stay within this limit. However, it is worth noting that the Exchange Server 2019 Enterprise edition does not have this limitation and allows for an unlimited number of mounted databases.

2. What are the benefits of Exchange Server 2019?

Exchange Server 2019 brings several benefits to organizations. Firstly, it provides a comprehensive email solution with advanced security features to protect against threats such as spam, malware, and phishing attacks. This helps to safeguard sensitive information and maintain data integrity. Another benefit is the ease of deployment and migration. Exchange Server 2019 offers simplified installation and migration processes, making it easier for organizations to upgrade from older versions or transition from other email platforms. This saves time and resources while ensuring a smooth transition. Exchange Server 2019 also offers a range of management tools that simplify administration tasks. The Exchange Admin Center (EAC) provides a user-friendly interface for managing mailboxes, configuring settings, and monitoring the server’s health. Additionally, PowerShell commands can be used for more advanced administration tasks, giving administrators greater control and flexibility.

3. What is the difference between Exchange 2016 and Exchange 2019?

Exchange Server 2019 builds upon the foundation of Exchange Server 2016 and introduces several new features and improvements. One notable difference is the enhanced scalability and performance optimization in Exchange Server 2019. It is designed to handle larger mailboxes and higher volumes of email traffic more efficiently. Exchange Server 2019 also introduces a modernized architecture that improves database availability and resilience. It utilizes the latest hardware and software technologies to deliver better overall performance and reliability.

4. How much RAM does Exchange 2019 need?

The minimum recommended RAM for Exchange Server 2019 is 128 GB. However, the actual RAM requirements can vary depending on factors such as the number of mailboxes, the size of the mailboxes, and the expected workload. It is recommended to consult the Exchange Server 2019 documentation or use the Exchange Server Role Requirements Calculator to determine the specific RAM requirements for your organization.

5. What version of Outlook works with Exchange 2019?

Exchange Server 2019 is compatible with Outlook 2013, Outlook 2016, Outlook 2019, and Outlook for Office 365. This allows organizations to use the latest version of Outlook or choose the version that best suits their needs.

6. What are the benefits of Microsoft Exchange Server?

Microsoft Exchange Server offers numerous benefits for organizations. It provides a reliable and secure email solution that allows for efficient communication and collaboration. With features such as shared calendars, contacts, and tasks, Exchange Server enables teams to work together more effectively. The Exchange Server also offers advanced features for compliance and data protection. Organizations can implement policies and rules to ensure regulatory compliance and protect sensitive information. Additionally, the Exchange Server provides robust backup and recovery options to safeguard against data loss.

7. What is the benefit of Microsoft Exchange?

The benefit of Microsoft Exchange extends beyond email. It offers a comprehensive suite of tools and services that enhance productivity and streamline business processes. With Exchange Server, organizations can leverage features such as web services, ActiveSync for mobile device management, role-based access control, and certificate management. Exchange Server also supports features like public folders, message tracking, transport rules, distribution groups, unified messaging, mailbox monitoring, compliance auditing, and email archiving. These features provide organizations with the flexibility and functionality they need to meet their specific requirements.

D) Is Exchange 2019 still supported?

Yes, Microsoft Exchange Server 2019 is still supported. As of the writing of this article, it is the most recent version of Exchange Server available. Microsoft provides regular updates, bug fixes, and security patches to ensure the smooth functioning and security of Exchange Server 2019.

1. Will Exchange Server be discontinued?

While Microsoft has introduced cloud-based email solutions like Office 365, they have not announced any plans to discontinue Exchange Server. They continue to invest in its development and release new versions like Exchange Server 2019. Exchange Server remains a popular choice for organizations that prefer an on-premises email solution.

2. What replaces Microsoft Exchange?

Microsoft offers Office 365 as a cloud-based alternative to on-premises Exchange Server. Office 365 provides similar email functionality as Exchange Server, along with additional collaboration tools like Microsoft Teams, SharePoint, and OneDrive. However, it’s important to note that Exchange Server and Office 365 can also be used together in a hybrid deployment, allowing organizations to leverage the benefits of both solutions.

3. Does Office 365 still use Exchange?

Yes, Office 365 still uses Exchange as its underlying email platform. Office 365 includes Exchange Online, which is a cloud-based version of Exchange Server. This allows users to access their emails, calendars, and contacts from anywhere, using any device, while still benefiting from the reliability and security of Exchange.

4. Why has Microsoft Exchange failed?

It is incorrect to say that Microsoft Exchange has failed. On the contrary, Exchange Server has been widely adopted by organizations around the world for its robust features, scalability, and security. However, like any software, there may be instances where Exchange Server implementation or management issues can lead to challenges. It is important to follow best practices, regularly update the software, and ensure proper administration and maintenance to avoid any potential issues.

5. What is Google’s equivalent to Microsoft Exchange?

Google’s equivalent to Microsoft Exchange is Google Workspace (formerly G Suite). Google Workspace offers a suite of cloud-based productivity tools, including Gmail for email, Google Calendar for scheduling, Google Drive for file storage, and Google Docs, Sheets, and Slides for document collaboration. While it provides similar functionality to Exchange Server, it operates on a different infrastructure and has its own set of administration and management tools.

6. Can you use Microsoft Exchange for free?

No, Microsoft Exchange Server is not available for free. It is a licensed product that requires organizations to purchase the appropriate licenses based on their specific requirements. However, Microsoft does offer a trial version of Exchange Server, allowing organizations to evaluate its features and capabilities before making a purchase decision.


Microsoft Exchange Server 2019 Standard is a feature-rich and reliable on-premises email solution that empowers organizations with efficient communication, collaboration, and data protection capabilities. By understanding its deployment, administration, and optimization best practices, businesses can leverage Exchange Server 2019 to enhance productivity, streamline workflows, and ensure a secure and compliant email environment.

Exchange Server 2019 is a robust and supported email solution that continues to be a popular choice for organizations. While Microsoft also offers cloud-based alternatives like Office 365, Exchange Server remains a reliable option for those who prefer an on-premises email solution. By following best practices and leveraging the comprehensive administration and management tools provided, organizations can ensure the smooth operation and security of their Exchange Server deployment.