SharePoint Server 2019 Enterprise: An Ultimate Collaboration Platform Tool

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SharePoint Server 2019 Enterprise: An Ultimate Collaboration Platform Tool
SharePoint Server 2019 Enterprise: An Ultimate Collaboration Platform Tool

Introduction

SharePoint Server 2019 Enterprise is a powerful collaboration platform that offers a range of features and capabilities to enhance collaboration, customization, and security. Whether organizations choose to deploy SharePoint Server on-premises or opt for SharePoint Online as part of Office 365, they can benefit from improved collaboration, streamlined processes, and secure information management. By leveraging the strengths of SharePoint Server, organizations can create a centralized hub for teamwork, knowledge sharing, and efficient document management.

In this article, we will explore the key aspects of SharePoint Server 2019 Enterprise and address some common questions related to its features, compatibility, availability, versions, and integration.

A) What is SharePoint Server 2019?

SharePoint Server 2019 is a server-based collaboration platform developed by Microsoft. It allows organizations to create and manage websites, intranets, and document repositories, facilitating seamless collaboration and information sharing among team members. SharePoint Server 2019 builds upon its predecessors with improved performance, enhanced user experience, and advanced security features, making it an ideal choice for businesses of all sizes.

1. What is replacing SharePoint?

SharePoint Server 2019 is the latest on-premises version of SharePoint, and it continues to be a popular choice for organizations that prefer to have their collaboration platform hosted internally. However, Microsoft is also heavily investing in SharePoint Online, which is part of the Office 365 suite. SharePoint Online offers similar features to SharePoint Server but with the added benefits of cloud-based accessibility, automatic updates, and seamless integration with other Office 365 applications.

2. Why is SharePoint better than a server?

While traditional servers can provide basic file storage and sharing capabilities, SharePoint Server offers a wide range of additional features that enhance collaboration and productivity. SharePoint Server provides advanced document management, version control, workflow automation, and customizable web-based interfaces. It also offers integration with other Microsoft solutions, such as Teams, Power Automate, and Power Apps, enabling organizations to create comprehensive and tailored solutions to meet their specific needs.

3. Can SharePoint replace a server?

SharePoint Server is not designed to replace a server entirely. Instead, it complements server infrastructure by providing a feature-rich collaboration platform. SharePoint Server can be installed on a server and used to enhance document management, team collaboration, and information sharing. It integrates with existing server infrastructure, such as Active Directory, to provide secure access controls and seamless integration with other systems.

3. What is the purpose of the SharePoint Server?

The purpose of SharePoint Server is to enable organizations to create a centralized platform for collaboration, content management, and information sharing. It allows teams to work together on projects, share documents, and access important resources from anywhere, at any time. SharePoint Server also provides tools for building customized solutions, such as intranet portals, business process automation, and document workflows, to streamline business processes and improve productivity.

4. What is the downside of SharePoint?

While SharePoint Server offers numerous benefits, it is important to consider potential challenges and downsides. SharePoint Server can be complex to deploy and configure, requiring expertise and resources. Additionally, customization and development within SharePoint Server may require specialized skills. Organizations should also consider the cost of licensing and maintenance when implementing SharePoint Server.

5. Should I use SharePoint or a server?

The choice between a SharePoint Server and a traditional server depends on the specific needs and goals of your organization. SharePoint Server provides a comprehensive collaboration platform with advanced features and customization options. It is ideal for organizations that require robust document management, team collaboration, and integration with other Microsoft solutions. On the other hand, a traditional server may be more suitable for basic file storage and sharing needs without the need for advanced collaboration features.

6. What are the cons of Microsoft SharePoint?

While Microsoft SharePoint offers many advantages, there are some potential drawbacks to consider. SharePoint Server can be resource-intensive, requiring adequate hardware and infrastructure to ensure optimal performance. It also requires ongoing maintenance and updates to keep the system secure and up to date. Additionally, customization and development within SharePoint may require specialized skills and resources.

7. Why use SharePoint 2019?

SharePoint Server 2019 is a comprehensive platform that enables organizations to improve collaboration, increase productivity, and enhance information management. With its robust features and capabilities, SharePoint Server 2019 offers a centralized hub for teams to work together, share knowledge, and access important documents and resources. Whether it’s for document management, project collaboration, or intranet portals, SharePoint Server 2019 provides a scalable and customizable solution to meet diverse business needs.

8. What is the difference between SharePoint Server and online?

SharePoint Server is an on-premises solution that organizations host internally, while SharePoint Online is a cloud-based solution provided as part of the Office 365 suite. SharePoint Server offers greater control and customization options, allowing organizations to tailor the platform to their specific needs. SharePoint Online, on the other hand, offers the benefits of cloud accessibility, automatic updates, and seamless integration with other Office 365 applications.

9. Is SharePoint 2019 part of Office 365?

SharePoint 2019 is not part of Office 365. It is a separate product that organizations can install and host on their own servers. However, SharePoint Online, which is part of the Office 365 suite, offers similar features and capabilities to SharePoint Server 2019, with the added benefits of cloud-based accessibility and automatic updates.


B) Is SharePoint 2019 still supported?

Yes, SharePoint Server 2019 is still supported by Microsoft. It offers extended support until October 14, 2025, providing organizations with the necessary security updates, bug fixes, and technical support.

1. Is SharePoint being phased out?

No, SharePoint is not being phased out, and Microsoft is not moving away from it. Microsoft has continued to invest in SharePoint and has released SharePoint Server 2019 as the latest on-premises version, alongside SharePoint Online in Microsoft 365.

2. What is the difference between SharePoint 365 and SharePoint 2019?

SharePoint 365, also known as SharePoint Online, is a cloud-based service provided as part of the Microsoft 365 suite. It offers the latest features, updates, and integrations with other Microsoft services, such as Teams and OneDrive. SharePoint 2019, on the other hand, is an on-premises version that allows organizations to have more control over their data and infrastructure.

3. Does anyone still use SharePoint?

Absolutely! SharePoint continues to be widely used by organizations of all sizes and industries. It serves as a powerful collaboration and content management platform, enabling teams to share, organize, and collaborate on documents, projects, and information.

4. When would you avoid using SharePoint?

While SharePoint offers numerous benefits, there may be situations where it might not be the ideal solution. For example:

  • If your organization primarily uses non-Microsoft technologies and tools, the integration and compatibility with SharePoint may be limited.
  • If your organization has a small team or minimal collaboration requirements, a simpler and more lightweight solution might be more suitable.
  • If your organization has strict data sovereignty or regulatory compliance requirements that cannot be met by a cloud-based solution like SharePoint Online.

5. Is SharePoint Server still supported?

Yes, SharePoint Server is still supported by Microsoft. SharePoint Server 2019, as the latest on-premises version, is backed by Microsoft’s support and will receive security updates, bug fixes, and technical support until October 14, 2025.

6. What are the Features of SharePoint Server 2019 Enterprise?

SharePoint Server 2019 Enterprise offers a wide range of features and capabilities to enhance collaboration, content management, and productivity within organizations. Some key features and updates include:

  • SharePoint Server Integration: SharePoint Server 2019 seamlessly integrates with other Microsoft products and services, such as Microsoft Teams, OneDrive, and Office 365. This integration allows users to access and collaborate on documents and content from within familiar interfaces.
  • SharePoint Server Customization: Organizations can customize SharePoint Server 2019 to meet their specific business needs. Customizations can include creating custom workflows, designing unique site templates, and developing custom web parts and solutions using SharePoint Framework.
  • SharePoint Server Collaboration Tools: SharePoint Server 2019 provides a range of collaboration tools, such as document libraries, lists, calendars, and discussion boards. These tools enable teams to work together, share information, and track project progress efficiently.
  • SharePoint Server Security Features: Security is a top priority for SharePoint Server 2019. It offers robust security features, including granular user permissions, data encryption, and information rights management (IRM). These features ensure that sensitive data is protected and only accessible to authorized users.
  • SharePoint Server Migration Guide: For organizations planning to migrate to SharePoint Server 2019, Microsoft provides a comprehensive migration guide. This guide outlines the best practices and steps to ensure a smooth and successful migration, minimizing any potential disruptions.
  • SharePoint Server Deployment Best Practices: When deploying SharePoint Server 2019, following best practices is crucial. This includes proper planning, infrastructure design, and configuration to optimize performance, scalability, and reliability.
  • SharePoint Server Admin Tips: Effective administration of SharePoint Server 2019 is essential for maintaining a healthy and well-performing environment. Admins should regularly monitor system health, perform backups, and apply updates and patches to ensure optimal performance and security.
  • SharePoint Server Data Governance: SharePoint Server 2019 offers robust data governance features, allowing organizations to define policies, manage records, and enforce compliance requirements. This ensures that data is properly managed, retained, and disposed of in accordance with regulatory standards.
  • SharePoint Server Compliance Requirements: SharePoint Server 2019 helps organizations meet various compliance requirements, such as GDPR, HIPAA, and ISO 27001. It provides features like eDiscovery, data loss prevention (DLP), and auditing to ensure data privacy and compliance.
  • SharePoint Server Search Functionality: SharePoint Server 2019 includes powerful search functionality, allowing users to quickly find relevant content and information. It supports features like search refiners, result sources, and query rules to enhance search accuracy and efficiency.
  • SharePoint Server Document Management: SharePoint Server 2019 offers robust document management capabilities, including version control, document check-in/check-out, co-authoring, and document approval workflows. These features streamline document collaboration and ensure content integrity.
  • SharePoint Server Workflow Automation: With SharePoint Server 2019, organizations can automate business processes using SharePoint Designer or Microsoft Power Automate (formerly known as Flow). This enables the creation of custom workflows to streamline and automate routine tasks.
  • SharePoint Server Business Intelligence: SharePoint Server 2019 includes powerful business intelligence capabilities, such as Excel Services, Power Pivot, and Power View. These features enable organizations to analyze data, create interactive dashboards, and make data-driven decisions.
  • SharePoint Server Content Management: SharePoint Server 2019 provides robust content management features, including content types, metadata, and document sets. These features enable organizations to organize and categorize content, improving searchability and information retrieval.
  • SharePoint Server Site Architecture: Proper site architecture is essential for an effective SharePoint deployment. SharePoint Server 2019 allows organizations to create a logical site structure, including sites, subsites, and site collections, ensuring content is organized and accessible.
  • SharePoint Server User Permissions: SharePoint Server 2019 offers granular user permissions, allowing organizations to control access to sites, libraries, and documents. This ensures that users only have access to the information they need, enhancing security and data protection.

SharePoint Server 2019 Enterprise is a powerful platform that offers a wide range of features, updates, and customization options. It continues to be supported by Microsoft, making it a reliable choice for organizations seeking a robust collaboration, content management, and productivity solution. By following best practices and leveraging its various capabilities, organizations can maximize the benefits of SharePoint Server 2019 and enhance their overall productivity and efficiency.


C) How do I know if SharePoint is enterprise or standard?

SharePoint is available in two main editions: SharePoint Server Standard and SharePoint Server Enterprise. The edition you have installed can be checked by navigating to the SharePoint Central Administration website and accessing the “Manage servers in this farm” option. On the “Server in this farm” page, you will find the edition information listed.

1. Does the Microsoft Office suite include SharePoint?

Yes, the Microsoft Office suite includes SharePoint integration capabilities. SharePoint can be accessed and used directly from various Office applications such as Word, Excel, PowerPoint, and Outlook. This integration allows users to collaborate on documents, share files, and manage content seamlessly within the familiar Office environment.

2. Is SharePoint an enterprise system?

Yes, SharePoint is considered an enterprise system due to its extensive features and capabilities designed to support large-scale organizations. SharePoint offers advanced collaboration tools, document management, workflow automation, business intelligence, content management, and more. These features make it an ideal solution for enterprise-level requirements, enabling organizations to improve productivity, streamline processes, and enhance collaboration across teams and departments.

3. How many versions of SharePoint are there?

There have been several versions of SharePoint released over the years. The most recent version is SharePoint Server 2019, which offers enhanced features and improved performance compared to its predecessors. Other notable versions include SharePoint Server 2016, SharePoint Server 2013, SharePoint Server 2010, and SharePoint Server 2007. Each version has introduced new functionalities and improvements to meet the evolving needs of organizations.

4. What’s better than SharePoint?

While SharePoint is a robust and widely used collaboration platform, there are alternative solutions available in the market that may better suit specific requirements. Some popular alternatives to SharePoint include Google Drive, Dropbox, and Box. These platforms offer similar features such as file sharing, document collaboration, and content management. However, the choice between SharePoint and its alternatives depends on factors such as the organization’s specific needs, existing IT infrastructure, and budget considerations.

5. Why doesn’t my Office 365 have SharePoint?

SharePoint is not included in all Office 365 plans. The availability of SharePoint depends on the specific subscription plan you have. While SharePoint Online is included in most Office 365 Business and Enterprise plans, it may not be available in certain small business or personal plans. To check if your Office 365 plan includes SharePoint, you can visit the Office 365 admin center or contact Microsoft support for further assistance.

6. What is the Microsoft Office version of SharePoint called?

The Microsoft Office version of SharePoint is called SharePoint Online. It is a cloud-based service that is part of the Office 365 suite. SharePoint Online provides organizations with the ability to create sites, store and share files, collaborate on documents, and manage content securely in the cloud. It offers a scalable and flexible solution for businesses of all sizes, eliminating the need for on-premises infrastructure and maintenance.

Conclusion

SharePoint Server 2019 Enterprise is a feature-rich collaboration platform that integrates seamlessly with the Microsoft Office suite. It offers advanced tools for document management, workflow automation, business intelligence, and content management. While SharePoint may not be included in all Office 365 plans, it can be accessed through SharePoint Online in most Business and Enterprise subscriptions. Understanding the different versions and integration capabilities of SharePoint can help organizations make informed decisions about their collaboration and content management needs.