SharePoint Server 2019 Standard: A Top Collaboration Platform Software

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SharePoint Server 2019 Standard: A Top Collaboration Platform Software
SharePoint Server 2019 Standard: A Top Collaboration Platform Software

Introduction

SharePoint Server 2019 Standard is a powerful collaboration platform that offers a range of features and benefits for businesses. However, like any software solution, it also has its limitations. In this article, we will explore the features and benefits of SharePoint Server 2019 Standard, as well as its limitations and pricing. SharePoint Server 2019 Standard is the on-premises version of SharePoint offered by Microsoft. It provides organizations with a robust set of tools for document management, knowledge management, collaboration, and search functionality. With SharePoint Server 2019, businesses can improve productivity, streamline workflows, and enhance communication and collaboration among teams. One of the key benefits of SharePoint Server 2019 is its improved user experience.

Table of Contents

The modern and intuitive interface makes it easy for users to navigate and find the information they need. It also offers enhanced mobile support, allowing users to access SharePoint sites and content from any device, anywhere. SharePoint Server 2019 also introduces several new features and improvements.

Some of the notable features include:

  1. SharePoint Server 2019 supports both cloud and on-premises deployments, allowing businesses to choose the deployment option that best suits their needs. This hybrid deployment model enables organizations to take advantage of the scalability and flexibility of the cloud while maintaining control over their data.
  2. SharePoint Server 2019 offers enhanced security features to protect sensitive data. It includes advanced threat protection, data loss prevention, and encryption capabilities, ensuring that your data is secure both at rest and in transit.
  3. SharePoint Server 2019 provides powerful customization options, allowing businesses to tailor the platform to their specific needs. Custom workflows, web parts, and templates can be created to automate processes and improve efficiency.

In terms of collaboration tools, SharePoint Server 2019 offers a wide range of features such as document libraries, lists, calendars, and task management. These tools enable teams to collaborate effectively and improve productivity. SharePoint Server 2019 also excels in knowledge management, allowing organizations to create and manage knowledge bases, wikis, and blogs. The powerful search functionality enables users to quickly find the information they need, improving efficiency and reducing duplication of work. When it comes to document management, SharePoint Server 2019 offers robust capabilities. It allows users to create, store, and manage documents in a centralized location, making it easy to organize and retrieve information.

Now let’s address some of the frequently asked questions about SharePoint Server 2019:

A) What is SharePoint Server 2019?

SharePoint Server 2019 Standard is a powerful collaboration platform developed by Microsoft. It is designed to help organizations manage and share information across teams, departments, and organizations. SharePoint Server 2019 offers a wide range of features and capabilities that enhance productivity, streamline business processes, and enable effective communication and collaboration.

1. Is SharePoint 2019 free?

No, SharePoint Server 2019 is not free. It is a licensed product that requires a valid license key to be installed and used. However, Microsoft does offer a free version called SharePoint Foundation, which provides basic collaboration features but lacks some of the advanced functionalities found in the Standard edition.

2. What is the difference between SharePoint Office 365 and SharePoint 2019?

SharePoint Office 365, also known as SharePoint Online, is a cloud-based version of SharePoint that is part of the Microsoft 365 suite. It offers similar features to SharePoint Server 2019 but is hosted and managed by Microsoft in the cloud. SharePoint 2019, on the other hand, is an on-premises version of SharePoint that organizations can install and manage on their own servers. The choice between SharePoint Office 365 and SharePoint 2019 depends on the specific needs and preferences of the organization.

3. What is the purpose of the SharePoint Server?

The purpose of SharePoint Server is to provide organizations with a centralized platform for collaboration, document management, knowledge sharing, and business process automation. It allows teams to work together more efficiently, share information securely, and access important documents and resources from anywhere, at any time. SharePoint Server also offers a wide range of customization options, allowing organizations to tailor the platform to their unique requirements.

4. Is SharePoint Server still supported?

Yes, SharePoint Server 2019 is still supported by Microsoft. Microsoft follows a product lifecycle policy, which includes mainstream support and extended support periods. Mainstream support for SharePoint Server 2019 will end on July 13, 2024, while extended support will continue until July 14, 2026. During the support period, Microsoft provides regular updates, bug fixes, and security patches to ensure the stability and security of the platform.

5. Is Microsoft moving away from SharePoint?

No, Microsoft is not moving away from SharePoint. In fact, Microsoft continues to invest in and enhance SharePoint, both in the on-premises version (SharePoint Server) and the cloud-based version (SharePoint Online). SharePoint remains a critical component of Microsoft’s collaboration and productivity offerings, and it is widely used by organizations of all sizes around the world.

6. Why use SharePoint 2019?

There are several reasons why organizations choose to use SharePoint Server 2019:

  • Advanced Features: SharePoint Server 2019 offers a wide range of advanced features and capabilities, such as document management, workflow automation, enterprise search, business intelligence, and more.
  • Customization Options: SharePoint Server 2019 provides extensive customization options, allowing organizations to tailor the platform to their specific needs and requirements.
  • Data Protection: SharePoint Server 2019 includes robust security features and data protection mechanisms to ensure the confidentiality, integrity, and availability of sensitive information.
  • Collaboration Tools: SharePoint Server 2019 provides a variety of collaboration tools, such as team sites, document libraries, wikis, blogs, and discussion boards, to facilitate effective teamwork and information sharing.
  • Knowledge Management: SharePoint Server 2019 enables organizations to capture, organize, and share knowledge and expertise, making it easier for employees to find the information they need to perform their jobs effectively.
  • Search Functionality: SharePoint Server 2019 includes powerful search capabilities that allow users to quickly find relevant information across sites, documents, and other content sources.
  • Document Management: SharePoint Server 2019 offers robust document management features, such as versioning, check-in/check-out, metadata management, and document workflows, to help organizations efficiently manage their documents and content.
  • Hybrid Deployment: SharePoint Server 2019 supports hybrid deployment scenarios, allowing organizations to integrate their on-premises SharePoint environment with SharePoint Online or other cloud services.
  • Compliance Features: SharePoint Server 2019 includes built-in compliance features, such as eDiscovery, records management, and data loss prevention, to help organizations meet regulatory requirements and protect sensitive information.

7. How do I install SharePoint on Windows Server 2019?

Installing SharePoint Server 2019 on Windows Server 2019 involves several steps:

  1. Ensure that your server meets the system requirements for SharePoint Server 2019.
  2. Install the prerequisites, such as the .NET Framework, Windows Server roles and features, and SQL Server.
  3. Run the SharePoint Server 2019 installation wizard and follow the on-screen instructions.
  4. Configure the SharePoint farm settings, such as the database server, service accounts, and authentication method.
  5. Complete the installation and configuration process, and start using SharePoint Server 2019.

8. What is deprecated in SharePoint 2019?

SharePoint 2019 introduces several deprecated features and functionalities, including:

  • InfoPath Forms Services
  • SharePoint Designer
  • Workflows based on SharePoint 2010 Workflow Platform
  • PowerPivot Gallery and PowerPivot for SharePoint
  • Visio Services
  • Tags and Notes

While these features are deprecated in SharePoint 2019, they may still be available in previous versions or alternative solutions may be provided by Microsoft.

9. What are the limitations of SharePoint Server 2019?

Despite its many benefits, SharePoint Server 2019 does have some limitations. One of the limitations is its system requirements. SharePoint Server 2019 requires a 64-bit edition of Windows Server, a minimum of 16 GB of RAM, and at least 80 GB of available disk space. It also requires SQL Server 2016 or later for the database. Another limitation is the cost of SharePoint Server 2019. The pricing for SharePoint Server 2019 varies depending on the edition and the number of users. The Standard edition is more affordable compared to the Enterprise edition, but it still requires a significant investment.


B. Is SharePoint 2019 still supported?

Yes, SharePoint Server 2019 is still supported by Microsoft. It offers a range of new features and improvements over previous versions, making it a popular choice for organizations.

1. What is replacing SharePoint?

There is no direct replacement for SharePoint as it continues to be a widely used and highly regarded collaboration and content management platform. However, Microsoft has introduced SharePoint Online as part of its Office 365 suite, which offers cloud-based collaboration and document management capabilities.

2. Is SharePoint being phased out?

No, SharePoint is not being phased out. Microsoft continues to invest in SharePoint and releases new versions periodically to meet the evolving needs of organizations.

3. Is SharePoint 2019 part of Office 365?

No, SharePoint 2019 is not part of Office 365. It is a standalone product that can be deployed on-premises or in a hybrid environment.

4. Will SharePoint 2016 run on Windows Server 2019?

Yes, SharePoint 2016 is compatible with Windows Server 2019. However, it is recommended to upgrade to SharePoint Server 2019 for the latest features and improvements.

5. Does anyone still use SharePoint?

Absolutely! SharePoint continues to be widely used by organizations of all sizes and industries. It offers a robust set of collaboration, document management, and knowledge-sharing tools that enhance productivity and streamline business processes.

6. What is the difference between SharePoint 2019 and Office 365?

The main difference between SharePoint 2019 and Office 365 is the deployment model. SharePoint 2019 is an on-premises solution that requires infrastructure and server maintenance, while Office 365 is a cloud-based platform that offers SharePoint Online as a service. Office 365 provides additional features and benefits such as automatic updates, scalability, and accessibility from anywhere with an internet connection.

7. What is the difference between SharePoint 2019 and SharePoint 2016?

SharePoint 2019 introduces several new features and improvements over SharePoint 2016. Some of the key differences include enhanced user experience, modern site templates, improved mobile support, increased scalability, and improved hybrid capabilities. SharePoint 2019 also provides better integration with Office 365 services.

8. Why should I upgrade to SharePoint 2019?

Upgrading to SharePoint 2019 offers several benefits. It provides access to the latest features and improvements, enhances security and compliance capabilities, improves performance and scalability, and offers better integration with other Microsoft products and services. SharePoint 2019 also provides a more modern and intuitive user experience, making it easier for users to collaborate and share information.

9. What databases does SharePoint 2019 support?

SharePoint 2019 supports various databases, including Microsoft SQL Server 2016, Microsoft SQL Server 2017, and 2019. It also supports Azure SQL Database, which provides cloud-based database services.

10. What is the latest SharePoint version?

The latest version of SharePoint is SharePoint Server 2019, which was released by Microsoft in October 2018. It offers a range of new features and improvements compared to previous versions.

11. How long will SharePoint 2016 be supported?

Microsoft provides mainstream support for SharePoint 2016 until July 13, 2021, and extended support until July 14, 2026. It is recommended to plan for an upgrade to SharePoint 2019 or consider moving to SharePoint Online for ongoing support and access to the latest features.

12. Does SharePoint 2019 support SQL 2019?

Yes, SharePoint 2019 supports SQL Server 2019. It is recommended to use the latest version of SQL Server for optimal performance and compatibility.

SharePoint Server 2019 Standard: Collaboration, Customization, and Security

SharePoint Server 2019 Standard Edition offers a wide range of features and benefits that enhance collaboration, customization, and security within an organization. With its robust set of tools and functionalities, SharePoint Server 2019 Standard empowers teams to work together effectively, manage documents efficiently, and ensure data protection and compliance.

  • Collaboration Tools and Knowledge Management: SharePoint Server 2019 Standard provides powerful collaboration tools that enable teams to work together seamlessly. Users can create team sites, share documents, and collaborate on projects in real time. The integration with Office 365 services, such as Microsoft Teams and OneDrive, further enhances collaboration and communication within the organization. SharePoint Server 2019 also offers robust knowledge management capabilities, allowing users to capture, store, and share organizational knowledge and expertise.
  • Document Management and Search Functionality: SharePoint Server 2019 Standard excels in document management, providing a centralized repository for storing, organizing, and managing documents. Users can easily create, edit, and share documents, ensuring version control and access control. The powerful search functionality in SharePoint Server 2019 allows users to quickly find the information they need, with features such as metadata-based search, content recommendations, and personalized search results.
  • Customization Options and Integration: SharePoint Server 2019 Standard offers a range of customization options to tailor the platform to the specific needs of the organization. Users can create custom workflows, build custom web parts, and develop custom solutions using SharePoint Framework. SharePoint Server 2019 also provides seamless integration with other Microsoft products and services, such as Office 365, Azure, and Power Platform, allowing organizations to leverage their existing investments and extend the capabilities of SharePoint.
  • Security Features and Compliance: Security is a top priority for any organization, and the SharePoint Server 2019 Standard offers robust security features to protect sensitive information. It provides granular permissions and access controls, ensuring that only authorized users can access and modify documents. SharePoint Server 2019 also offers data loss prevention capabilities, eDiscovery, and auditing features to ensure compliance with regulatory requirements.
  • SharePoint Server 2019 Pricing and Support Services: SharePoint Server 2019 Standard edition is available as part of the Microsoft Volume Licensing program. The pricing varies depending on the number of users and the licensing model chosen. Organizations can also opt for SharePoint Online as part of the Office 365 subscription, which offers a flexible and cost-effective pricing model. Microsoft provides comprehensive support services for SharePoint Server 2019, including documentation, community forums, and technical support options.
  • SharePoint Server 2019: On-Premises, Hybrid, and Cloud Integration: SharePoint Server 2019 offers organizations the flexibility to choose the deployment model that best suits their needs. It can be deployed on-premises, providing complete control over the infrastructure and data. Organizations can also opt for a hybrid deployment, combining the on-premises and cloud capabilities of SharePoint. SharePoint Server 2019 integrates seamlessly with Office 365, allowing organizations to leverage the benefits of both on-premises and cloud environments.
  • SharePoint Server 2019: Data Protection and Compliance Features: Data protection and compliance are critical considerations for organizations, and SharePoint Server 2019 offers a range of features to address these requirements. It provides data encryption at rest and in transit, ensuring the security of sensitive information. SharePoint Server 2019 also offers features such as data loss prevention, eDiscovery, and retention policies to help organizations comply with regulatory requirements and protect their data.
  • SharePoint Server 2019 Standard: Empowering Collaboration and Productivity: SharePoint Server 2019 Standard edition is a powerful platform that enables organizations to enhance collaboration, streamline document management, and ensure data protection and compliance. With its rich set of features and benefits, the SharePoint Server 2019 Standard empowers teams to work together effectively, customize the platform to their specific needs, and ensure the security and integrity of their data.

C) What is the difference between SharePoint 365 and SharePoint 2019?

SharePoint 365, also known as SharePoint Online, is the cloud-based version of SharePoint offered as part of Microsoft 365. It provides businesses with the benefits of cloud computing, such as scalability, accessibility, and automatic updates. SharePoint 2019, on the other hand, is the on-premises version of SharePoint that requires local infrastructure and maintenance.

1. What are the disadvantages of SharePoint?

Some of the disadvantages of SharePoint include the complexity of implementation and customization, the need for dedicated IT resources to manage and maintain the system, and the cost of licensing and infrastructure.

2. How much does 1TB of SharePoint storage cost?

The cost of 1TB of SharePoint storage depends on the pricing plan and the number of users. It is best to consult with a Microsoft representative or visit the official SharePoint pricing page for accurate pricing information.

3. Does SharePoint 2019 have workflow capabilities?

Yes, SharePoint 2019 has workflow capabilities. It allows users to create and automate workflows to streamline business processes and improve efficiency.

4. Does OneDrive and SharePoint use the same storage?

OneDrive and SharePoint use the same underlying storage infrastructure, but they have different interfaces and serve different purposes. OneDrive is primarily used for personal file storage and sharing, while SharePoint is designed for team collaboration and document management.

5. What is the difference between SharePoint and OneDrive?

SharePoint is a collaboration platform that allows teams to create, store, and share content, while OneDrive is a personal file storage and synchronization service. SharePoint provides more advanced features for team collaboration, such as document libraries, lists, and workflows.

6. What are the version limits for SharePoint?

The version limits for SharePoint vary depending on the edition. In SharePoint Server 2019 Standard, the maximum file size is 15 GB, and the maximum file name length is 400 characters.


D) Is SharePoint 2019 the same as SharePoint Online?

No, SharePoint 2019 and SharePoint Online are not the same. SharePoint 2019 is the latest on-premises version of SharePoint, while SharePoint Online is a cloud-based version provided as part of the Office 365 suite. SharePoint Online offers the advantage of being accessible from anywhere with an internet connection, while SharePoint 2019 requires an on-premises infrastructure.

1. What is the difference between SharePoint Server 2019 and online?

The main difference between SharePoint Server 2019 and SharePoint Online lies in their deployment models. SharePoint Server 2019 is installed and managed on-premises, giving organizations complete control over their data and infrastructure. On the other hand, SharePoint Online is hosted in the cloud by Microsoft, eliminating the need for organizations to manage their servers and infrastructure.

2. Why is SharePoint better than a server?

SharePoint offers several advantages over a traditional server-based system. Firstly, SharePoint provides a centralized platform for collaboration and document management, allowing teams to work together more efficiently. It offers a wide range of features such as document libraries, version control, and workflow automation, which enhance productivity and streamline business processes. Additionally, SharePoint’s web-based interface makes it easy to access and share information from anywhere, promoting remote collaboration and flexibility.

3. What are the advantages of SharePoint 2019?

SharePoint Server 2019 brings several benefits to organizations. Firstly, it offers an improved user experience with a modern and intuitive interface. The new modern pages and web parts enhance the visual appeal and usability of SharePoint sites. SharePoint 2019 also introduces enhanced hybrid capabilities, allowing organizations to integrate their on-premises SharePoint environment with SharePoint Online, providing a seamless user experience and enabling hybrid scenarios. Another advantage of SharePoint 2019 is its enhanced security features. It provides robust security controls, including data loss prevention, encryption, and multi-factor authentication, ensuring the protection of sensitive information. SharePoint 2019 also offers advanced compliance features, such as eDiscovery and records management, helping organizations meet regulatory requirements.

4. What is the difference between modern and classic SharePoint 2019?

SharePoint 2019 introduces the concept of modern and classic experiences. Modern SharePoint sites have a responsive design, providing a consistent user experience across different devices. They also offer modern web parts and features, such as communication sites and hub sites, which enhance collaboration and content management. Classic SharePoint sites, on the other hand, have a more traditional look and feel, resembling earlier versions of SharePoint. They still provide access to all the features and capabilities of SharePoint but lack the modern enhancements introduced in SharePoint 2019.

5. How is SharePoint 2019 licensed?

SharePoint 2019 is licensed under the SharePoint Server 2019 Standard and SharePoint Server 2019 Enterprise editions. The Standard edition includes basic collaboration and content management features, while the Enterprise edition offers advanced capabilities such as business intelligence and enterprise search. The licensing model is based on the number of users or devices accessing the SharePoint environment.

6. What are the advantages of SharePoint online vs on-premise?

SharePoint Online offers several advantages over an on-premises deployment. Firstly, it eliminates the need for organizations to manage their own servers and infrastructure, reducing costs and administrative overhead. SharePoint Online also provides automatic updates and maintenance, ensuring that organizations always have access to the latest features and security enhancements. Another advantage of SharePoint Online is its scalability. Organizations can easily scale their SharePoint environment up or down based on their needs, without having to invest in additional hardware or resources. Additionally, SharePoint Online offers seamless integration with other Office 365 applications, such as Teams and OneDrive, enhancing collaboration and productivity.

7. Is Office 365 the same as SharePoint Online?

No, Office 365 is not the same as SharePoint Online. Office 365 is a suite of cloud-based productivity tools offered by Microsoft, which includes applications such as Word, Excel, PowerPoint, and Outlook. SharePoint Online is one of the services included in the Office 365 suite, providing organizations with a powerful platform for collaboration and document management.

8. Why switch to SharePoint Online?

There are several reasons why organizations may choose to switch to SharePoint Online. Firstly, SharePoint Online offers the advantage of being accessible from anywhere with an internet connection, promoting remote collaboration and flexibility. It also eliminates the need for organizations to manage their own servers and infrastructure, reducing costs and administrative overhead. SharePoint Online provides automatic updates and maintenance, ensuring organizations have access to the latest features and security enhancements without any additional effort. It also offers seamless integration with other Office 365 applications, enhancing productivity and collaboration within the organization.

Conclusion

SharePoint Server 2019 Standard offers a wide range of features and benefits for businesses, including improved user experience, enhanced security, customization options, and powerful collaboration and knowledge management tools. However, it is important to consider the limitations and pricing of SharePoint Server 2019 before making a decision.

SharePoint Server 2019 and SharePoint Online offer different deployment models and advantages. While SharePoint Server 2019 provides organizations with complete control over their data and infrastructure, SharePoint Online offers the benefits of cloud-based accessibility and reduced administrative overhead. Organizations should carefully consider their specific requirements and choose the version that best suits their needs.